#Just calendar update#

This will allow it to edit all resource and user calendars in your Google account instead of requiring each to grant permissions explicitly. Give your booking user 'Super Admin' privileges in G Suite. Option #2: Give the booking user super admin privilegesįYI: You do not have to give your booking user super admin privileges to use Robin, however it will make managing permissions much easier. Repeat for all of your resource calendars. 4 Now Robin will be able to automatically edit events on the calendar's behalf. Under the permissions dropdown, pick 'Make changes and manage sharing'. 2 Click on 'Settings and sharing' next to the calendar you'd like managed in Robin.ģ Under the 'Share with specific people' section, add your organization's booking account by email. If it's not already there, add the resource to your 'My Calendars' list. In My Calendars on the left, find the resource calendar you want to allow users in Robin to edit. Here's a quick walkthrough for setting up calendar delegations in Google. Option #1: Share managed calendars with the booking user directly If Robin is unable to edit the organizer's event for some reason, it will fall back to updating the room calendar's version. room displays, web, mobile apps) the booking user will be the organizer on your behalf and these permissions are given by default. This mean's Alice's calendar will always reflect her actual availability for co-workers. You can imagine a similar scenario for clearing everyone's schedules when a meeting is canceled due to no-shows.įor events booked through Robin (i.e. Robin adjusts her calendar event to end at the current time, which then updates everyone's (including the conference room's) schedule.īy adjusting the organizer's event instead of just the room's copy, everyone invited will also get the update. She presses 'End Meeting' on the room display on her way out of the room. By some miracle, it ends 30 minutes early. Here's an average use case: Alice schedules a 60 minute meeting on her calendar and invites the conference room.

#Just calendar update#

Skip to the action How Robin manages calendarsįor most events, Robin will try to update the event organizer's calendar when meetings end early, extend, etc. This has a few nice benefits over just updating the room resource's version. In this case, your new 'employee' is a room. a few extra permissions.Ī quick analogy: If you hired a new employee you would be able to see their calendar and invite them to meetings, but you wouldn't be able to change their schedule unless they gave you permission to edit their calendar directly (or you have it via admin powers).

To enable these features with any event booked on your domain's calendars (including employees), you will need to give your booking account (i.e. This can include issues booking from the plugin or room display (unable to check-in, end, extend meetings), which use separate user permissions.īy default, only events booked through Robin will be able to auto-extend and end early. FYI: This guide commonly helps clear up permissions-related issues with Google calendar.